Maintenance Support for NIST SPHERE UV Lamp Systems

for NIST 2m and 6-Port SPHERE UV Lamp Systems Announcement Type: Special Notice Announcement Number: NIST-NOI-26-7301176 Subject: Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance PSC: J066 – Maintenance/Repair of Instruments and Laboratory Equipment Introduction This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested. Purpose The National Institute of Standards and Technology (NIST) intends to negotiate a firm-fixed priced purchase order on a sole source basis with Excelitas Technologies Corp. located at 910 Clopper Road, Gaithersburg, MD 20878-1357. The purchase order will be for Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems. The

period of performance will be September 21, 2026 through September 20, 2028 (two years). Authority This acquisition is being conducted under the authority of FAR RFO Part 12.102(a) and 41 USC 1901, allowing the

Contracting Officer (CO) to solicit from one source. The North American Industry System (NAICS) code for this acquisition is 811210 - Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34 Million. The Contractor shall provide support for the UV light systems associated with the NIST 2m and two 6-Port SPHEREs at the NIST campus in Gaithersburg, MD. For all support services, the Contractor shall provide repair plans to the NIST

Contracting Officer’s Representative (COR) in advance of repairs and, within five days following repairs, a completed repairs report summarizing all actions taken and confirmation of system functionality. Annual Contract Maintenance Preventative Routine Maintenance Once per year, the Contractor shall visit the NIST Gaithersburg, MD campus to perform routine maintenance and replace all consumable parts associated with the SPHERE UV light systems (including magnetrons, bulbs, dichroic reflectors) in accordance with manufacturer specifications. Preventative routine maintenance shall be performed within NIST’s normal operation hours of 8:30 AM through 5:00 PM in the time zone appropriate to Gaithersburg, MD. Visits shall be scheduled in advance with the NIST COR. The Contractor is responsible for all travel, labor, and supplies for these visits. As-Needed Maintenance As needed, the Contractor shall provide maintenance services which include evaluation of overall system condition; ensuring optimal operating voltages and operation of interlocks and air pressures; measuring test point and A/D readings; cleaning and inspecting the lamp cavity; performance of minor repairs as needed; and provision of operator use and basic maintenance training as needed throughout the year. As-needed maintenance may be performed at the NIST site or at the Contractor site. If maintenance is performed at the Contractor site in Gaithersburg, MD, NIST will transport the equipment to and from the Contractor site. 2. One Annual Line-Down Support Service Once annually, the Contractor shall provide all travel, labor, and supplies required to return the SPHERE UV systems to full operation following notification of a line-down situation. This service shall include provision of a loaner system while the existing systems are being repaired. 3. Telephone and Email Support The Contractor shall provide unlimited telephone and email support for the covered equipment during business hours. 4.

Scope of Work Communications Any work that is beyond the scope of this Statement of Work (for example if support beyond routine maintenance and minor repairs is required during a Routine Maintenance and Replacement of Consumable Parts Visit or if more than one line-down support service is needed annually) shall be immediately brought to the attention of both the NIST COR and

Contracting Officer for review. Work beyond the scope of this Statement of Work shall not be performed without written authorization from a NIST