Medical Gas and Vacuum System Maintenance and Inspections

(36C242) Total Small Business NT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES Precision Equipment Repair and Maintenance

Place of Performance Department of Veterans Affairs Northport Medical Center This is a combined for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for Small Business Concerns. The associated North American Industrial System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 million. The FSC/PSC is J065. The Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768, is seeking to procure medical gas and vacuum system maintenance and inspection services. Site Visit The Northport VAMC is offering an opportunity for interested vendors to visit during the solicitation period. Only one time slot will be offered. See Site Visit Info NP Med Gas attachment for details All interested companies shall provide quotations for the following: Price/Cost Schedule ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ Annual Inspection - annual tasks that are above and beyond the standard quarterly. Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 0002 4.00 QTR __________________ __________________ Quarterly Maintenance and Service Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 0003 4.00 QTR __________________ __________________ On-Call and Emergency Services Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Includes five (5) labor hours of emergency service per quarter. 0004 1.00 HR __________________ __________________ Labor for Repairs - Regular Working Hours Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 0005 1.00 HR __________________ __________________ Labor for Repairs - Overtime and Holiday Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 0006 0.00 __________________ __________________ Part(s) and material(s) to complete repairs. Funded as needed. Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 1001 1.00 EA __________________ __________________ Annual Inspection - annual tasks that are above and beyond the standard quarterly. Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 1002 4.00 QTR __________________ __________________ Quarterly Maintenance and Service Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 1003 4.00 QTR __________________ __________________ On-Call and Emergency Services Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Includes five (5) labor hours of emergency service per quarter. 1004 1.00 HR __________________ __________________ Labor for Repairs - Regular Working Hours Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 1005 1.00 HR __________________ __________________ Labor for Repairs - Overtime and Holiday Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 1006 0.00 __________________ __________________ Part(s) and material(s) to complete repairs. Funded as needed. Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 2001 1.00 EA __________________ __________________ Annual Inspection - annual tasks that are above and beyond the standard quarterly. Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 2002 4.00 QTR __________________ __________________ Quarterly Maintenance and Service Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 2003 4.00 QTR __________________ __________________ On-Call and Emergency Services Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Includes five (5) labor hours of emergency service per quarter. 2004 1.00 HR __________________ __________________ Labor for Repairs - Regular Working Hours Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 2005 1.00 HR __________________ __________________ Labor for Repairs - Overtime and Holiday Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 2006 0.00 __________________ __________________ Part(s) and material(s) to complete repairs. Funded as needed. Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 3001 1.00 EA __________________ __________________ Annual Inspection - annual tasks that are above and beyond the standard quarterly. Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 3002 4.00 QTR __________________ __________________ Quarterly Maintenance and Service Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 3003 4.00 QTR __________________ __________________ On-Call and Emergency Services Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Includes five (5) labor hours of emergency service per quarter. 3004 1.00 HR __________________ __________________ Labor for Repairs - Regular Working Hours Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 3005 1.00 HR __________________ __________________ Labor for Repairs - Overtime and Holiday Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 3006 0.00 __________________ __________________ Part(s) and material(s) to complete repairs. Funded as needed. Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9. 4001 1.00 EA __________________ __________________ Annual Inspection - annual tasks that are above and beyond the standard quarterly. Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 4002 4.00 QTR __________________ __________________ Quarterly Maintenance and Service Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 4003 4.00 QTR __________________ __________________ On-Call and Emergency Services Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Includes five (5) labor hours of emergency service per quarter. 4004 1.00 HR __________________ __________________ Labor for Repairs - Regular Working Hours Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 4005 1.00 HR __________________ __________________ Labor for Repairs - Overtime and Holiday Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 4006 0.00 __________________ __________________ Part(s) and material(s) to complete repairs. Funded as needed. Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies See SOW Section 9 GRAND TOTAL __________________ STATEMENT OF WORK Medical Gas and Vacuum System Maintenance and Inspection PURPOSE Northport VA Medical Center (VAMC) is seeking a qualified contractor to provide preventive maintenance, inspection, testing, certification, and repair services for the Medical Gas and Medical Vacuum Systems in accordance with applicable codes, standards, and VA

requirements to ensure safe, reliable, and uninterrupted operation in support of patient care.

SCOPE OF WORK The Contractor shall furnish all labor, supervision, tools, materials, equipment, testing instruments, documentation, and incidentals necessary to perform routine and emergency maintenance, inspection, testing, certification, and minor repairs of the VA Medical Center s medical gas and vacuum systems supporting Building 200, Building 8 and Building 92. All Services must be in accordance with manufacturers recommendations and NFPA 99. Services shall include Medical gas source equipment Medical vacuum systems Piped distribution systems Alarm systems Zone valves Terminal units (outlets/inlets) Pumps and Motors

PLACE OF PERFORMANCE Northport VA Medical Center 79 Middleville Road Northport, NY 11768 APPLICABLE CODES, STANDARDS, AND REFERENCES All work shall be performed in compliance with the most current editions of the following guidance and codes, as applicable: NFPA 99 Health Care Facilities Code NFPA 55 Compressed Gases and Cryogenic Fluids Code ASME A13.1 Pipe Marking CGA (Compressed Gas Association) Standards relative to the Medical Gas system in a healthcare environment, primarily CGMA M-1 Joint Commission (TJC)

requirements under Environment of Care, Life Safety and Physical Environment Veterans Health Administration (VHA) Directive 7515(1), Medical Gas and Vacuum Systems, dated 9/27/2019 VA Master Specifications pertaining to healthcare facilities construction and maintenance of the Medical Gas and Vacuum System. OSHA regulations that pertain to healthcare facilities construction and maintenance of the Medical Gas and Vacuum System. Manufacturer s recommendations for makes and models of the facilities Medical Gas and Vacuum System Local, State, and Federal regulations pertaining to Healthcare Facility Medical Gas and Vacuum Systems SYSTEMS COVERED The main components, compressors, motors, filters and pumps, located in Building 200 in the MER-1 room and the subbasement. Delivery piping and wall valves, located throughout the hospital in building 200 with piping running to building 92 and Building 8 to support the valves in said buildings. Appendix A lists the current equipment utilized by the facilities system, all of which are housed in Building 200. Building 92 and Building 8 have the distribution valves and area valve boxes only. The Contractor shall provide services for the entire Medical Gas and Vacuum System which includes the following components: Medical Gases Oxygen (O ) Medical Air Nitrous Oxide (N O) Waste Anesthetic Gas Disposal (WAGD) Medical Vacuum Central Medical Vacuum Systems Components Bulk and manifold systems Compressors and vacuum pumps Dryer systems and filters Master, area, and local alarm panels Zone valve boxes Terminal units (wall outlets/inlets) Piping and labeling Note: VAMC System assets are listed in Attachment