Electronic Key Management System

This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The

attachments included on the Contract Opportunities page do not include any additional information. If your company is interested, please read this notice entirely and submit the required information, as requested herein. Electronic Key Management System Salt Lake City (VAHCS), Utah BRIEF

SCOPE OF WORK (This is for information Only)

Scope of Work The contractor shall provide all labor, materials, equipment, and supervision necessary to perform the following: Qty 1 - Electronic Key Management System (EKMS) 180 Locked Key Positions EKMS must be expandable into a networked system for campus wide key management future needs System must secure key rings with metal-on-metal connection for durability and tamper resistance no plastic material will be acceptable EKMS must incorporate a glass or polycarbonate door for security and visual verification and audit of key positions Must be able to hold minimally 40,000 users per system Must have a minimum 7 capacitive touch screen for highly visible, accurate input EKMS must be supplied with a Card Reader capable of reading the VA Sheridan Health Care System Access Cards for secure use in accessing the EKMS. EKMS must be supplied with Software to manage all data input, reporting, user data, and other EKMS controls software to be web-based for accessibility from any device. EKMS software must be capable of fully integrating into the existing Gallagher Security access control system software. EKMS must be supplied with Locking Steel Cable Seals and Plastic Identification Tags numbered to represent/correlate their position within the EKMS. EKMS must be supplied with battery backup and be fully functional for a minimum of 4 hours if power is lost to the system. Tasks and

Deliverables EKMS must be installed by a certified installation team certified by the EKMS manufacturer. Professional services must include the mounting of the EKMS on the selected wall location, properly anchored for safety and durability and fully assembled to operating performance expectations specified above. Professional Services must also include the installation of on-prem software, software set up and integration into the Gallagher PACS, and a minimum of 2 hours of software training for the VA Sheridan Health Care System software administrator. All EKMS bidders must have EKMS management software approved on the VA s OIT TRM Website. All elements of the installation and professional services shall be coordinated through the awarded contractor s project Applicable Standards and

Requirements a. ANSI/BHMA Grade 1 or equivalent hardware for locks and cylinders b. Industry-standard cybersecurity measures for system communications and data storage. c. Compliance with any federal or organizational security policies related to physical access and audit logging. d. Safety regulations for installation and operation of electronic cabinets. Acceptance Criteria a. EKMS must allow precise tracking of each key, including removal and return logs. b. System must integrate seamlessly with access control systems and generate automated alerts for overdue keys. c. All