Sources Sought: Postal Metering Machine for Shaw AFB

Sought after DEPT OF DEFENSE DEPT OF THE AIR FORCE AIR COMBAT COMMAND NTAL OF EQUIPMENT- , TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT ptionTitle: Sources Sought – Postal Metering Machine – Shaw AFB Notice Type: Sources Sought (SS)

11 May 2026 1. INTRODUCTION This Sources Sought (SS) is issued solely for market research purposes to determine potential sources and industry capabilities. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB) and is not to be construed as a commitment by the Government to issue an order or otherwise pay for the information solicited, nor is it a guarantee of a forthcoming solicitation or contract. No reimbursement will be made for any costs associated with providing information in response to this announcement. It is the responsibility of potential respondents to monitor SAM.gov for additional information pertaining to this requirement. 2. PURPOSE AND ANTICIPATED SCOPE The Government anticipates a requirement for the lease, installation, and maintenance of a Postal Metering Machine at Shaw AFB. The anticipated

Period of Performance (PoP) is a 12-month Base Year with four (4) 12-month Option Years. Note: This requirement is for equipment, software, and maintenance only; the Government will fund actual postage separately. 3. DESCRIPTION OF REQUIREMENT The contractor shall furnish all equipment, materials, consumables, labor, and coordination required for the complete installation and ongoing operation of a Postal Metering Machine meeting the following minimum

requirements:

A. Hardware Capabilities: High-end range Mailing System capable of processing up to 300 letters per minute. (Estimated base volume: 800 Monthly/10K Annual Mail Volume. Feeder that accommodates mail up to 1-inch thick. Weigh In Motion (WIM) Scale and one (1) 70 lb external scale. Remote label printer and report printer. Conveyor stacker. All required peripherals, including PC and screen. Physical Constraints: Equipment must operate on standard [USA voltage standard and USA type A/B plugs] power and fit within a [ 8.8ft x 2.6ft] workspace.

B. Software ("Smart Software") & IT Cybersecurity: Cloud-based software for accounting, shipping, mailing, reporting, and tracking supporting up to [6 Users] concurrent users. Auto-import of all carrier rates from the United States Postal Service (USPS) and other carriers. "Best way shipping" analysis feature, standard data export options, and email alerts with delivery verification reports. Network: The provided PC and software will connect via [standard commercial internet line (spectrum)] Cybersecurity: Cloud-based solutions must meet federal security standards (e.g., FedRAMP authorization) if processing Government data.