Seattle Instrument Maintenance, Repair, and Sharpening - Department of Veterans Affairs

(36C260) Service-Disabled Veteran-Owned Small Business (SDVOSB) NT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES Precision Equipment Repair and Maintenance

Place of Performance Department of Veterans Affairs Puget Sound VA Medical Center Combined Synopsis-Solicitation for Commercial Products and Commercial Services Page 1 of 19 Effective Date: 04/18/2025 Revision: 02 Page 1 of 19 This is a combined for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 (eff. 03/13/2026) This solicitation is a Request for Quote (RFQ) and the solicitation number is 36C26026Q0464 and set-aside for SDVOSB vendors. The Government anticipates awarding a firm-fixed price services contract from this solicitation. The associated North American Industrial System (NAICS) code for this procurement is 811210, with a small business size standard of $34M. The FSC/PSC is J065. The Puget Sound VA Medical Center is seeking to purchase a services contract for maintenance, service and sharpening of sterile processing instruments . All interested companies shall provide quotations for the following: Supplies/Services Line Item Quantity Unit of Measure Unit Price Total Price 0001 Weekly onsite sharpening and maintenance for approximately 1,100 instruments per week. Inspection, Repair, restoration/refurbishment, cleaning, and marking laser if needed. Contract Period: Base POP Begin: 04-15-2026 POP End: 04-14-2027 12 MO 1001 Weekly onsite sharpening and maintenance for approximately 1,100 instruments per week. Inspection, Repair, restoration/refurbishment, cleaning, and marking laser if needed. Contract Period: Option 1 POP Begin: 04-15-2027 POP End: 04-14-2028 12 MO 2001 Weekly onsite sharpening and maintenance for approximately 1,100 instruments per week. Inspection, Repair, restoration/refurbishment, cleaning, and marking laser if needed. Contract Period: Option 2 POP Begin: 04-15-2028 POP End: 04-14-2029 12 MO 3001 Weekly onsite sharpening and maintenance for approximately 1,100 instruments per week. Inspection, Repair, restoration/refurbishment, cleaning, and marking laser if needed. Contract Period: Option 3 POP Begin: 04-15-2029 POP End: 04-14-2030 12 MO 4001 Weekly onsite sharpening and maintenance for approximately 1,100 instruments per week. Inspection, Repair, restoration/refurbishment, cleaning, and marking laser if needed. Contract Period: Option 4 POP Begin: 04-15-2030 POP End: 04-14-2031 12 MO STATEMENT OF WORK The Veterans Affairs (VA) Puget Sound Healthcare System, Seattle and American Lake, WA requires weekly instrument sharpening and repairs on multiple surgical and dental equipment instruments. The ability to remove dura-bond/taped instruments, by color, will assist in identifying instruments to specific services. Specific duties are as follows: 1. Scope. The contractor shall provide all equipment, materials, and labor for the weekly instrument sharpening, and repair for surgical, podiatry, clinical, CBOCs, and Dental Instruments kept in the care of the Seattle Puget Sound VAMC. The ability to remove dura-bond/taped instruments, by color, will assist in identifying instruments to specific services. 2. Specific Tasks. 2.1 - Onsite Instrument Maintenance and Repair The contractor shall perform mobile onsite sharpening on scissors, nail clippers, osteotomes, chisels, bone cutting forceps, curettes, wire and pin cutters, rongeurs, elevators. The Contractor shall restore inserts on needle holders, check instruments to ensure they are in good working order, have no cracks, and perform deep surface cleaning. The Government estimates the number of instruments to be sharpened or repaired each weekly to be 1,100 instruments. 2.2 Scheduling of Instrument Maintenance and Repair to include Surgical Case Carts/Instrument Containers. The Contractor shall coordinate with the VA

Point of Contact (POC) to schedule periods of performance. Contact shall be made not less than 1 week prior to date/ time request. The Contractor shall be escorted by the POC when picking up and returning instruments after repair. The contractor shall perform all work on-site and return the instruments on the same day, unless shipping to facility for repair is needed. Parking will be permitted in the Contractor Vehicle parking only. 2.3 Off Site Instrument Maintenance and Repair If an instrument item is found to be defective beyond the capabilities of the mobile service, or in the event an instrument requires repair or sharpening and cannot wait until the weekly service period, it may become necessary for the government to ship items via a route to be determined to the Contractor for service or repair. The Contractor shall be responsible for all shipping or freight charges incurred during transit. This cost shall be included in the Contractors weekly rate. Contractor shall diagnose the defective item and coordinate with the POC within 3 business day of receipt. At that time the Contractor shall provide the POC with a description of the defect, repair options, and repair cost, as well as an estimated time of repair. POC shall determine whether to continue or return item without repair. All instruments shall be returned to the VA. Under no circumstances will the Contractor retain VA property, this will also include any containers/accessories. 2.4 Summary of Completed Instrument Maintenance and Repair The Contractor shall provide within 3 business days a summary of any work completed. This summary should include a description of items serviced, service completed, as well as service price. This Summary should also include a list of any defective instruments with defects listed for future reference.

Deliverables: Summary of Completed Instrument Maintenance and Repair/Summary of items not repairable specifically with total numbers of each item. 3. Performance Monitoring The Seattle Puget Sound VAMC Medical Supply Technicians assigned to the Sterile Processing Service will evaluate the instruments upon return. Instruments shall be in a clean state and in a proper working condition. 100% of all instruments returned must be in an acceptable working condition. Any item that is not able to be repaired should have a written statement as to why the repair could not be made and POC shall be notified. 4. Security

Requirements

Background Investigation and Special Agreement Checks All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or routine access to VA Facilities. The level of