Fire Extinguisher Inspection and Maintenance Services

This is a combined for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 can be found at Acquisition.gov. This solicitation is set-aside for Veteran-Owned Small Business (VOSB). The associated North American Industrial System (NAICS) code for this procurement is 541350 Building Inspection Services, with a small business size standard of $11.5M. The FSC/PSC is H312 Inspection- Fire Control Equipment. The Providence VA Medical Center is seeking fire extinguisher inspection and maintenance services. All interested companies shall provide quotations for the following: Services Line Item Quantity Unit of Measure Unit Price Total Price 0001 Monthly inspection and maintenance 12 MO 0002 Annual inspection and maintenance 1 YR 0003 On-call quality assurance site inspections 0 HR 1001 Monthly inspection and maintenance 12 MO 1002 Annual inspection and maintenance 1 YR 1003 On-call quality assurance site inspections 0 HR 2001 Monthly inspection and maintenance 12 MO 2002 Annual inspection and maintenance 1 YR 2003 On-call quality assurance site inspections 0 HR 3001 Monthly inspection and maintenance 12 MO 3002 Annual inspection and maintenance 1 YR 3003 On-call quality assurance site inspections 0 HR 4001 Monthly inspection and maintenance 12 MO 4002 Annual inspection and maintenance 1 YR 4003 On-call quality assurance site inspections 0 HR Statement of Work Fire Extinguisher Inspection/Maintenance Services 1.0 GENERAL Provide professional services to include all management, labor, transportation, materials, apparatus, tools, equipment and permits necessary to inspect, test, and conduct routine maintenance on all fire extinguishers throughout the VA Providence Healthcare System. Full documentation of the efforts is required. 2.0 FIRE EXTINGUISHER

SCOPE OF WORK Specific tasks described in more detail below include: 2.1 Contractor to conduct annual and monthly fire extinguisher inspections and maintenance. 2.2 Contractor to conduct 6-year and 12-year hydrostatic testing. 2.3 Contractor to remove and replace any deficient fire extinguishers. 2.4 Contractor to ensure fire extinguishers are properly mounted and accessible. 2.5 Contractor to provide additional on-call quality assurance site inspections as needed, within four (4) business days of notification. 3.0 FIRE EXTINGUISHERS INSPECTION AND MAINTENANCE VA Providence Healthcare System (VAHCS) has approximately 331 fire extinguishers requiring annual inspections and monthly inspections. Extinguisher physical locations are available via safety extinguisher tracker . Safety extinguisher tracker.xls is attached. Contractor shall: Check in with Safety Department upon arrival to secure any institutional knowledge and means of access. Access will be provided either via key sign out or VA personnel escort. Contractor shall within a reasonable timeframe provide a loaner fire extinguisher suitable for the type of hazard being protected and of at least equal rating when fire extinguishers are removed from service for maintenance or recharging. Use commercially reasonable efforts to locate, inspect, test and adjust all fire extinguishers at Providence VAHCS. Ensure fire extinguishers are in accordance with the latest editions of NFPA, OSHA, NFPA 101, Joint Commission (JC), and VA Regulations. On conclusion of the performance of the inspection services, contractor will provide VAHCS with a report which is intended as evidence of inspection for submission to VA Project Manager. The report shall utilize the fire extinguisher safety extinguisher tracker. 4.0

PERIOD OF PERFORMANCE The anticipated

period of performance shall be one (1) base year with four (4) one-year option periods. 5.0 PERMITS AND RESPONSIBILITIES The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by NFPA, OSHA, JC, etc., and shall comply with all standards and/or

requirements. 6.0 WORK LOCATION AND RESTRICTIONS: VAHCS has 6 separate locations that provide fire extinguishers. They are located at the following: Providence VA Health Care System, 830 Chalkstone Ave., Providence, RI 02908 Eagle Square, 589/623 Atwells Ave., Providence, RI 02909 New Bedford Community Based Outpatient Clinic, 175 Elm St, New Bedford, MA 02740 Hyannis Community Based Outpatient Clinic, 233 Stevens St, Hyannis, MA 02601 Middletown Community Based Outpatient Clinic, 1 Corporate Pl, Middletown, RI 02842 Harwood Center, 385 Niagara Street, Providence RI 02907. The contractor personnel shall contact the VA Project Manager to schedule a designated time to perform the inspection. Normal hours of service are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding federal holidays. This would also include any unforeseen emergency closures and any other day that the President declares a holiday. 7.0 MATERIAL & WORKMANSHIP QUALITY: All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager. 8.0 SECURITY: All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager a valid (non-expired) photo identification issued by a US federal, state or local government agency. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site. 9.0 RECORDS MANAGEMENT LANGUAGE: The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all

deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data