Permafrost Maintenance and Repair of Refrigeration and Climate Control Equipment
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The Department of Defense, through the US Army Corps of Engineers, is seeking a contractor to perform permafrost tunnel maintenance and repair services, including de-winterization, weekly preventative maintenance inspections, and system repairs at the CRREL Permafrost Tunnel Research Facility in Fairbanks, AK.
Scope & Requirements
Upgrade of the refrigeration system and recurring maintenance services for the air cooling and filtration systems at the Permafrost Tunnel Research Facility.
Deliverables
- De-winterization and system startup (once annually, as needed)
- Periodic preventative maintenance inspections (weekly)
- Respond to trouble calls (as requested)
- Shut down, condition, and winterize system (once annually, as needed)
- Conduct system repairs (as authorized)
Evaluation Criteria
- Best Value to the Government
- Acceptable quote
- Price
Attachments (5)
Contract Details
- Contract Type
- Request for Quotation (RFQ)
- Estimated Value
- est. $9M – $34MSimilar contracts award $9K – $60K (median $22K, 17,163 awards)Above typical range
- Period of Performance
- 12 months
- NAICS Codes
- Place of Performance
- Fairbanks, AK, USA
Agency & Contact
Contracting Organization
- Agency
- DEPT OF DEFENSE
- Sub-Agency
- US Army Corps of Engineers
- Office
- Alexandria Engineer Research and Development Center
Point of Contact
Key Dates
Description
Amendment 0001 has been posted to revise the Performance Work Statement (PWS) Task 2.b. Preventative Maintenance, update Attachment 1 -
Pricing Matrix, extend the site visit request date to
24 March 2026 and extend the solicitation closing date to
31 March 2026. See attachment. This is a combined for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation is attached. Solicitation number W913E526QA004 is issued as a request for quotation (RFQ) for permafrost tunnel recurring and preventative maintenance. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The CRREL Research and Engineering Division (RED) has a requirement for an upgrade of the refrigeration system and for recurring maintenance services for the air cooling and filtration systems at its Permafrost Tunnel Research Facility. Required services over a 12-month period: - De-winterization and system startup (once annually, as needed) - Periodic preventative maintenance inspections (weekly) - Respond to trouble calls (as requested) - Shut down, condition, and winterize system (once annually, as needed) - Conduct system repairs (as authorized) The existing refrigeration system is installed in the permafrost tunnel portion of the Cold Regions Research and Engineering Laboratory (CRREL) Permafrost Tunnel Research Facility (PTRF) located at 2100 Steese Hwy, Fairbanks, AK. Offeror must meet the required performance start date of
15 April 2026. Inspection and acceptance will take place at the PTRF. Offerors are directed to the attached Request for Quotation (RFQ) for comprehensive instructions, including all applicable provisions and clauses. Adherence to the 'Instructions to Offerors' section is mandatory. A compliant quote requires a thorough review of all four
attachments: Request For Quotation,
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