Maintenance for Microbox Cobra II A1 V-Cradle Scanners

Notice of Intent to Sole Source SOLICITATION NUMBER: PCA-NLM-0027 TITLE: Microbox Cobra II A1 V-cradle scanners. . PRIMARY

POINT OF CONTACT: Jaddua Johnston [email protected] Phone: 240-569-0006 INTRODUCTION: THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Library of Medicine (NLM) seeks a new maintenance agreement for its Microbox Cobra II A1 V-cradle scanners. The scanners are used to digitize collection materials for online access, supporting the congressional mandate that the Library make these materials available to the public. A maintenance agreement is needed to ensure the scanners produce preservation-quality images and support digitization production goals. In 2015, NLM completed an acquisition for the purchase of the two Microbox Cobra II AI V-cradle scanners with device maintenance for a base period and four one year options. In 2021, NLM completed an acquisition for the maintenance of the two scanners for a base period and four one year options NORTH AMERICAN INDUSTRY SYSTEM (NAICS) CODE and SET ASIDE STATUS puter and $34 M. This acquisition is NOT set aside for small businesses. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-07 dated 08-29-2024. This acquisition is conducted under the procedures as prescribed in FAR subpart 13.5—Simplified Procedures for Certain Commercial Items and FAR subpart 12—Acquisition of Commercial Items at an amount exceeding the SAT, and not exceeding $7 million. STATUTORY AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items and the statutory authority of [specify the applicable authority: (1) FAR 6.302-1—Only one responsible source and no other supplies or services will satisfy agency

requirements 41 U.S.C. 3304 (a)(1). DESCRIPTION OF REQUIREMENT: PURPOSE AND

OBJECTIVES: The Contractor shall provide all labor, material and equipment necessary to maintain and provide preventive maintenance for NLM’s Microbox Cobra II A1V-cradle scanners. The scanners are used to digitize collection materials for online access, supporting the congressional mandate that the Library make these materials available to the public. A maintenance agreement is needed to ensure the scanners produce preservation-quality images and support digitization production goals. All maintenance services shall be performed on-site in accordance with the manufacturer’s standard commercial maintenance practices. The agreement shall ensure the scanners are kept operational and in good working order to support NLM’s digitization program. Maintenance services shall ensure that the scanners produce images of device level targets that meet a minimum 3-star performance level for bound volumes as specified in the Federal Agencies Digital Guidelines Initiative’s Technical Guidelines for Digitizing Cultural Heritage Materials (2023) [https://www.digitizationguidelines.gov/guidelines/DRAFT%20Technical%20Guidelines%20for%20Digitizing%20Cultural%20Heritage%20Materials%20-%203rd%20Edition.pdf] As part of their duties, the NLM asks the contractor to assure that the operation of the scanners is made as accessible as possible consistent with Section 508 of the Rehabilitation Act of 1973 (29 USC 794d).

PERIOD OF PERFORMANCE: NLM anticipates a firm fixed price purchase order. This requirement shall consist of a 12-month base period and (4) 12-month option periods plus additional option quantities. The estimated

period of performance shall be as follows: Base Period: April 8, 2026–April 7, 2027 Option Period One: April 8, 2027– April 7, 2028 Option Period Two: April 8, 2028– April 7, 2029 Option Period Three: April 8, 2029–April 7, 2030 Option Period Four: April 8, 2030–April 7, 2031 PROJECT