Key Box System for Facility Key Control
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The Department of Veterans Affairs is procuring an electronic key management system for the Harry S. Truman Memorial Veterans’ Hospital to enhance key control and security. The system must include key boxes with specific features such as plunge style fobs, proximity card access, and photo taking capabilities.
Scope & Requirements
The contractor will provide an electronic key management system including key boxes with specific features such as plunge style fobs, proximity card access, and photo taking capabilities. Installation and delivery must be completed within 90 days of contract award.
Deliverables
- Key boxes with plunge style fobs
- Proximity card access (ideally using existing PIV cards)
- PIN code back up
- Photo taking when box is accessed
- Key access restrictions based on user roles, date/time of withdrawal
- Wall-mounted boxes with backup power supply
- Installation and all installation materials
Attachments (1)
Contract Details
- Awarded Amount
- est. $37K – $350KSimilar contracts award $70 – $1K (median $243, 242,451 awards)Above typical range
- NAICS Codes
- Place of Performance
- Columbia, MO, USA
- Set-Asides
- SDVOSB
Qualifications & Eligibility
- Set-Aside Category
- SDVOSB
Agency & Contact
Contracting Organization
- Agency
- VETERANS AFFAIRS, DEPARTMENT OF
- Sub-Agency
- Harry S. Truman Memorial Veterans’ Hospital
- Office
- NETWORK CONTRACT (36C255)
Point of Contact
Key Dates
Description
Statement of Work Facility Key Control (Key box) Acquisition
Requirements Contractor shall provide all materials, tools, equipment, software, and training necessary to provide facility key control in accordance with the statement of work and schedule of services and price.
Background Harry S. Truman Memorial Veterans’ Hospital requires Key Control for all services providing support for patient care in its main facility. The facility stores and maintains a variety of key types that range in accessibility depending on their place in the hierarchy. An electronic key management system will enhance the facilities ability to create access profiles and set restrictions to ensure proper accountability, security and control. Current manual key management practices are inadequate and lead to the mishandling or loss of keys and unauthorized access to restricted key sets. The system shall provide secure storage, user-specific access control, and a detailed audit trail that improves oversight and mitigates liability. Its real-time alerts and automated logs streamline operations and support compliance while reducing the risk of unauthorized access. Implementing this system is a proactive measure to protect departmental assets and ensure operational integrity.
Place of Performance Contractor shall provide equipment, tools, and software to facilitate Key Control at the following location: Harry S. Truman Memorial Veterans’ Hospital 800 Hospital Drive Columbia, MO 65201 Acronyms and Definitions CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance. CLIN: Contract Line-Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item. CO:
Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. QA: Quality Assurance. Actions taken by the government to assure contracted services meet SOW
requirements. Performance
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