Hotel Room Accommodation Contract in East Orange, New Jersey

(RFI) Temporary Lodging (Hoptel) Services VA New Jersey Healthcare System (VANJHCS) East Orange Campus RFI Number: 36C24226Q0611Hoptel Hotel Room Accommodation Contract Base + 4 OY for East Orange VA Medical Center Issuing Office: VA New Jersey Healthcare System (VANJHCS) & Employee Engagement (OPCC&EE) 385 Tremont Avenue, East Orange, NJ 07018 Date Issued: 05/11/2026 Response Due Date: 06/15/2026 no later than 4:00 p.m. (16:00) Eastern Time Submit Responses To: Megan Ross,

Contracting Officer Email: [email protected] Subject Line: RFI 36C24226Q0611 HOPTEL HOTEL ROOM ACCOMMODATIONS SECTION 1: GENERAL INFORMATION 1.1 Purpose The VA New Jersey Healthcare System (VANJHCS), & Employee Engagement (OPCC&EE), is issuing this Request for Information (RFI) to conduct market research and identify commercial sources capable of providing temporary overnight lodging services (Hoptel services) for eligible Veterans receiving medical treatment at VANJHCS or in the community when pre-authorized by VA. This RFI is issued solely for market research and information purposes in accordance with FAR Part 10, Market Research.

This is NOT a solicitation, a Request for Proposal (RFP), or a Request for Quote (RFQ). This RFI does not constitute a commitment by the Government to issue a solicitation, make an award, or pay for any costs incurred in the preparation or submission of a response. The Government will not reimburse respondents for any costs associated with responding to this RFI. Responses to this RFI will be used to: Identify qualified and capable sources; Determine the appropriate acquisition strategy and contract vehicle; Assess small business and socioeconomic set-aside potential; Gather

pricing information to support an Independent Government Cost Estimate (IGCE). 1.2

Background VANJHCS provides care to Veterans who served in active military, naval, or air service, as well as qualifying reservists and National Guard members. Eligible patients who are medically stable but receiving ongoing treatment including Radiation Oncology, Surgery, Spinal Cord Injury (SCI), War Related Illness and Injury, and GI procedures may require temporary lodging when they cannot safely travel home the same day as treatment. The program is governed by VHA Directive 1107(1), Department of Veterans Affairs Fisher Houses and Other Temporary Lodging (October 19, 2023, as amended April 8, 2025), and VANJHCS Local Policy #CC-08-0811. 1.3 Anticipated Requirement Summary The Government anticipates requiring one (1) vendor to provide the following from a single, dedicated facility: Temporary overnight accommodations no more than 20 minutes travel time from VANJHCS (385 Tremont Avenue, East Orange, NJ

• 07018) ADA-compliant rooms with roll-in shower availability All-inclusive daily room rates covering: continental breakfast, free parking, complimentary Wi-Fi, and kitchenette (refrigerator, stovetop, microwave, dishes) On-site laundry facilities Complimentary shuttle transportation to/from VANJHCS between 7:00 a.m. and 6:00 p.m., seven days per week 24/7 contractor availability for reservations, modifications, and cancellations Pet accommodations (minimum 2 pets per room) at a minimal fee Minimum two (2) rooms available at the government rate for 95% of the contract year A 4-star or higher facility rating from a nationally recognized rating source Active SAM.gov registration Estimated volume: 0 to 5+ patients per week SECTION 2: REQUIRED RESPONDENT INFORMATION All respondents must complete and return this RFI in its entirety. Incomplete submissions will not be considered for market research purposes. Each section below must be addressed. A signed certification page is required (see Section 6). 2.1 Vendor Identification and Respondents shall provide the following: Field Response Legal Business Name Doing Business As (DBA), if applicable Hotel / Facility Name (if different from legal business name) Physical Address of Proposed Lodging Facility Business Mailing Address (if different) Name Title Phone Number Email Address Company Website 2.2 SAM.gov Registration MANDATORY Active registration in the System for Award Management (SAM) at www.sam.gov is a mandatory prerequisite for award of any Federal contract. Respondents must provide the following information and acknowledge their registration status. Field Response SAM Unique Entity Identifier (UEI): SAM Registration Status (Active / Inactive): SAM Registration Expiration Date: CAGE Code (if applicable): DUNS Number (if retained for reference): Entity Type (e.g., Corporation, LLC, Sole Proprietor, Partnership): Primary NAICS Code under which entity is registered: Is the proposed lodging facility registered under the above UEI, or under a separate/parent entity UEI? Same UEI Separate/Parent Entity If separate/parent entity, provide parent entity name and UEI: Certification: By signing Section 6 of this RFI, the respondent certifies that the information provided above is accurate and that their SAM registration is currently active at www.sam.gov. The Government will verify all SAM registrations. Responses from entities with inactive or absent SAM registrations will be noted and the entity will be advised to register prior to any solicitation issuance. 2.3 Socioeconomic Status MANDATORY The Government is required to conduct market research to assess the availability of small business and socioeconomic category vendors capable of meeting the requirement, in accordance with FAR 19.102 and the Small Business Act (15 U.S.C. § 631 et seq.). Respondents must identify their socioeconomic status as registered in SAM.gov. Check all that apply and provide supporting certification or SBA designation where indicated: Socioeconomic Category Applicable? SBA Certification / Registry Reference Large Business Yes No N/A Small Business (per SBA size standards for applicable NAICS code) Yes No Self-certification; confirm via SAM.gov profile Woman-Owned Small Business (WOSB) Yes No SBA WOSB Program Certification # or SAM.gov designation Economically Disadvantaged WOSB (EDWOSB) Yes No SBA EDWOSB Certification # or SAM.gov designation Service-Disabled Veteran-Owned Small Business (SDVOSB) Yes No VA VIP (Vendor Information Pages) Registry or SBA Certification # Veteran-Owned Small Business (VOSB) Yes No VA VIP Registry or SBA Certification # 8(a) Business Development Program Participant Yes No SBA 8(a) Certification # and expiration date HUBZone Small Business Yes No SBA HUBZone Certification # or SAM.gov designation Historically Black College or University / Minority Institution (HBCU/MI) Yes No Applicable designation documentation Tribally Owned Business Yes No Applicable tribal documentation Alaska Native Corporation (ANC) Yes No ANC designation documentation Note: The applicable NAICS code for this requirement is anticipated to be 721110 (Hotels and Motels, except Casino Hotels and Motels). The SBA size standard for NAICS 721110 is $47.0 million in average annual receipts. Respondents should confirm their size status against the current SBA Table of Small Business Size Standards at www.sba.gov/size-standards. Annual Revenue (for size standard verification purposes): Field Response Average Annual Receipts (last 3 fiscal years): $ Does the business meet the SBA small business size standard for NAICS 721110? Yes No Note for SDVOSB/VOSB respondents: Pursuant to the Veterans Benefits, Health Care, and Information Technology Act of 2006 (Public Law 109-461) and 38 U.S.C. § 8127 8128, VA is required to set aside acquisitions for SDVOSBs and VOSBs when two or more such firms are reasonably expected to submit offers at a fair and reasonable price. Verified SDVOSB/VOSB firms must be listed in the VA Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov. Respondents claiming SDVOSB or VOSB status must provide their VIP verification status. 2.4 Subcontracting Plan Acknowledgment MANDATORY In accordance with FAR 52.219-9, Small Business Subcontracting Plan, offerors who are large businesses and are awarded a contract exceeding $750,000 are required to submit and comply with an acceptable subcontracting plan. Respondents must acknowledge the following:
• a. Business Size for Subcontracting Plan Purposes: Field Response Is your business classified as a Large Business for this requirement? Yes No If Large Business: Do you acknowledge that a Small Business Subcontracting Plan will be required upon solicitation issuance if the anticipated contract value exceeds $750,000? Yes No N/A (Small Business) b. Subcontracting Intent (All Respondents): Field Response Does your business intend to subcontract any portion of the work under this requirement? Yes No If yes, describe the nature of the work to be subcontracted (e.g., transportation, laundry, food service, maintenance): If yes, do you intend to utilize small business subcontractors? Yes No Unknown at this time If yes, identify anticipated small business subcontracting categories (e.g., SDVOSB, WOSB, HUBZone, 8(a)): Estimated percentage of total contract value to be subcontracted: % c. Subcontracting Plan Signature and Acknowledgment: By signing Section 6 (Certification and Signature) of this RFI, the respondent acknowledges and agrees to the following: "I/We acknowledge that if our business is classified as a Large Business and is awarded a Federal contract under the resulting solicitation with a value exceeding $750,000, we will be required to submit an acceptable Small Business Subcontracting Plan in accordance with FAR 52.219-9 prior to contract award. The subcontracting plan shall include good-faith goals for subcontracting with Small Business, Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business, Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB) concerns. I/We further acknowledge that failure to comply with an approved subcontracting plan is a material breach of the resulting contract." Respondent Acknowledgment: ACKNOWLEDGED NOT ACKNOWLEDGED (Respondents who do not acknowledge this requirement will be noted in the market research findings.) 2.5 Facility Capability Information Respondents shall provide the following information regarding the proposed lodging facility: a. Facility Details Field Response Facility Name Full Street Address of Proposed Facility Distance from VANJHCS (385 Tremont Ave, East Orange, NJ