Exterior Lighting Maintenance and Repairs for VA Medical Center Newington

VA Connecticut Healthcare System Exterior Lighting Maintenance & Repairs Page 2 of 2 Combined Synopsis Solicitation This is a combined for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06; October 1, 2025. The most recent Federal Acquisition Circular can be found at Acquisition.gov. This solicitation is set-aside for SDVOSB The associated North American Industrial System (NAICS) code for this procurement is 238210, with a small business size standard of $19 Million. The FSC/PSC is 5999. The West Haven VA Medical Center 950 Campbell Ave West Haven, CT 06516 is seeking to repair the Supervisory Control and Data Acquisition (SCADA) system. All interested companies shall provide quotations for the following: Supplies/Services Line Item Quantity Unit of Measure Unit Price Total Price 0001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 0002 Regular Hourly Rate HR 0003 Emergency Hourly Rate HR 1001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 1002 Regular Hourly Rate HR 1003 Emergency Hourly Rate HR 2001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 2002 Regular Hourly Rate HR 2003 Emergency Hourly Rate HR 3001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 3002 Regular Hourly Rate HR 3003 Emergency Hourly Rate HR 4001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 4002 Regular Hourly Rate HR 4003 Emergency Hourly Rate HR STATEMENT OF WORK EXTERIOR LIGHTING MAINTENANCE AND REPAIRS VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER NEWINGTON VA MEDICAL CENTER WEST HAVEN

BACKGROUND VA Connecticut Healthcare System West Haven Campus requires Maintenance Services for an inventory of exterior lighting serving both Newington and West Haven Medical Centers. VACHS is currently seeking services for all labor, transportation, parts, equipment, and experience necessary to provide preventive maintenance, scheduled and unscheduled repairs of exterior campus light fixtures. JUSTIFICATION Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities of campus exterior lighting applications by establishing services that result in fewer operational problems, improved communications, increased efficiency within the facility and to improve the quality of services to veterans. LOCATION OF SERVICES VA Medical Center Newington 555 Willard Avenue Newington, CT 06111 VA Medical Center West Haven 950 Campbell Avenue West Haven, CT 06516 PERIOD OF PERFOMANCE Base contract period shall be 07/1/2026 06/30/2027. The contract will also contain the provision for (4) annual option years: Option Year 1: 07/01/2027 06/30/2028 Option Year 2: 07/01/2028 06/30/2029 Option Year 3: 07/01/2029 06/30/2030 Option Year 4: 07/01/2030 06/30/2031 QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the West Haven Campuses of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. Bidders must provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract including electrical license qualification. The

Contracting Officer and/or

Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. All work shall be performed by a licensed and qualified electrician. The contractor shall maintain sufficient stock of various lamps and parts needed for repair and maintenance of the equipment or be able to secure parts within seventy-two (72) hours. All parts used shall be new OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the

Contracting Officer. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the

Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. A mandatory pre-bid site visit is required. Bidders shall perform a pre-bid walkthrough: 8:30 a.m. May 13, 2026 at VA Medical Center West Haven located at 950 Campbell Avenue, West Haven, CT 06516. Meet at Building 15 and obtain a temporary day badge and complete a sign-in sheet. 11:00 a.m. May 13, 2026 at VA Medical Center Newington located at 555 Willard Avenue, Newington, CT 06111. Meet at Building 3, 3rd Floor and obtain a temporary day badge and complete a sign-in sheet.