Document Management Solution for Federal Public Defender Office
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The Federal Public Defender for the California Eastern District is seeking a Document Management Solution (DMS) to replace its legacy system, which will reach end of life on December 31, 2026. The new DMS must be modern, utilize metadata for document categorization, and support robust search capabilities for approximately 75 active users managing around 950,000 documents.
Scope & Requirements
The work involves procuring a modern Document Management System to replace an outdated platform, ensuring it meets specific requirements for document categorization and searchability.
Contract Details
- Estimated Value
- est. $62K – $19MSimilar contracts award $20K – $214K (median $56K, 19,476 awards)Above typical range
- NAICS Codes
- Place of Performance
- Sacramento, CA, USA
Agency & Contact
Contracting Organization
- Agency
- ADMINISTRATIVE OFFICE OF THE US COURTS
Point of Contact
Key Dates
Description
The Federal Public Defender – California Eastern District (FPD) is issuing a Request for Information (RFI) FOR INFORMATION FOR PLANNING PURPOSES ONLY. As part of its market research, the FPD is issuing this RFI to determine if there exists an adequate number of qualified and interested contractors capable of the scope of the requirement in the draft Statement of Work (SOW). The purpose of this RFI is also to receive any
questions or concerns regarding the draft
requirements listed in the SOW. FPD is seeking to procure a Document Management System (DMS) to replace our legacy DMS platform which is reaching end of life (EOL) on 12/31/2026. This solution will modernize our document management capabilities and centralize our data for robust review and search functions. FPD has approximately 75 active users and manages roughly 950,000 documents (~350GB) in the current DMS spread across two physical . Deadline has been extended to 3/20/26 FPD requires a modern software-based DMS that utilizes metadata to categorize documents and allow for robust document searchability. This solution can be either on-premises or cloud-based hosted by the contactor. Any cloud-based solution shall be FedRAMP authorized at moderate level or higher and/or have documentation showing efforts to become FedRAMP authorized. Jose Bautista Alternative
Point of Contact Kyle Cordano Contracting (No Street Address
2) Sacramento, CA 95814 USA to this opportunity. 2029.01.26_DMS_RFI_SOW 2.25.26.docx RFI_Sources Sought Announcement_Document Management Solution for FPD 2.25.26.docx
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