English Language Proficiency Assessment Ecosystem for BIE Schools Grades K–12

ureau of Indian Education (BIE)Title: English Language Proficiency (ELP) Assessment Ecosystem for BIE Schools (Grades K–12)1. Notice Type & PurposeThis is a Sources Sought / Request for Information (RFI) issued solely for market research to inform acquisition planning. This notice does not constitute a solicitation and no contract will be awarded based on this announcement.Responses will support BIE in determining:• Appropriate acquisition strategy (e.g., small business set-aside, full/open competition)•

Contract type• Availability and capability of potential vendors• Scope and structure of the future solicitation2.

Background &

ObjectivesThe Bureau of Indian Education’s mission (25 CFR 32.3) is to provide high quality, culturally relevant education that meets the needs of Native students. Under 25 CFR 30.100–125, BIE must administer English Language Proficiency (ELP) assessments for federal accountability reporting.BIE seeks a fully operational, U.S. Department of Education–approved ELP assessment system for grades K–12 across 183 BIE funded schools in 23 states. The resulting solution must provide an integrated ecosystem—including assessments, registration, administration, reporting, data integration, training, technical support, project management, and compliance with all federal privacy/security regulations.The Contractor must deliver:• Standard & Alternate ELP Assessments• ELP Screeners• A complete technology platform (COTS preferred)• On-time administration, scoring, and reporting• End to end data security and CONUS-only data residency• Training, helpdesk support, and strong project management• Clear, parent-friendly reporting• Compatibility with BIE systems (NASIS, Data Warehouse)3. Project Description – ELP Assessment EcosystemThe Government seeks market information from vendors capable of providing a turnkey ELP assessment solution covering:• Grades K–12• Online and paper-based administration• Standard and Alternate ELP Assessments• Two ELP Screeners• Culturally responsive materials and support• Comprehensive reporting for schools, families, and accountabilityThe solution must be fully operational beginning in School Year (SY) 2026–2027, with optional enhancements in subsequent option years.4. Scope of Services (Summary of SOW Components)Vendors able to deliver an integrated assessment system should identify capabilities across the following areas:1. Annual ELP Assessment Servicesa. Assessment Administration & Scoring• Paper-based and online administration windows• Materials production and shipping• Online environment readiness• 100% scoring accuracy• Anomaly detection and quality assuranceb. Secure Student Registration Portal (COTS, BIE-exclusive)• 24/7 availability• Integration with BIE’s Student Information System (NASIS) via API + manual uploads• Role based user access• Scheduling, accommodations, and registration verification• Monthly change logs and data ingestion QAc. Reporting

RequirementsPaper Reporting:• Two (2) Individual Student Reports (ISRs) per student• Parent/guardian report• School, district, and BIE-wide aggregatesElectronic Reporting:• EDFacts-compliant files• BIE Data Warehouse (interactive portal) exports (XLSX, CSV, TXT, SPSS, PDF)• SIS ingest-ready score files• Secure transmission (SFTP/SSH; TLS 1.2+)• SIS import success rate target: 100%d. Test Administration & Data Integration Training• Up to 10 virtual sessions• Up to 25 onsite sessions• Weekly web-based • TC/TA manuals, online resources, and 24/7 learning platforme. Project Management Services• Weekly PM meetings• Monthly financial reporting• Communication plan• Qualified Project Manager (PMP preferred)• Risk, issue, and deliverable trackingf. Helpdesk Services (Four Tiers)• Multi–time zone coverage (Pacific, Mountain, Central, Eastern)• Phone + online chat• SLA: ≤15 minute hold times (95% of contacts)• Issue resolution tracking with escalation procedures2. Training Services• Virtual and onsite training per approved travel authorization• Student registration support during training sessions• Credentialed lead trainer required3. Optional Services (Option Years)• Interim assessments aligned to summative standards• Dashboards or analytic tools• Research studies• Test item development (as needed)5.

Period of Performance (PoP)• Base and 4-1 year options6. Security, Privacy, & Compliance