Repair and Rebuild Freezer and Refrigeration Systems for NOAA Ship Okeanos Explorer

This is a Combined for Commercial Items prepared in accordance with the format in FAR SUBPART 12.6, as supplemented with additional information included in this notice.This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Combined (SOLICITATION#) constitutes a Request for Quotation (RFQ) which Incorporates provisions and clauses in effect through the Federal Acquisition Circular 2026-01.The National Oceanic Atmospheric Administration (NOAA), & Aviation Operations (OMAO), Marine Operation Center (MOC),NOAA Ship Explorer, requires their Reefer to be serviced/groom and troubleshoot temperature failures.The solicitation is being issued as a total small business set-aside. The associated NAICS code is 336611 with a size standard of 1300 Employees.SCA Wage determination is exempted for this project under 14c04 Overhaul and modification of aircraft and other equipment. 14c06 Shipbuilding, alteration and repair, as distinguished from maintenance and/or cleaning.Quotes will be evaluated in accordance with FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021).Responses are due by 12:00pm EST/EDT on April 3 2026 There will be no exceptions to the time and date on which

responses are due, unless determined otherwise by the Government. Your response, technical, and

pricing should be forwarded electronically to the Contracting Specialist via email no later than the date and time specified above. When responding, please include the Requisition number in the subject line. To verify receipt of your response, please contact me either by email or [email protected] FIXED PRICE CLIN 0001 – The Contractor (KTR) shall provide all labor, supervision, equipment, tools, materials, and technical expertise necessary to service, clean, test, and groom the vessel’s reefer and freezer refrigeration systems. Work shall include inspection of refrigeration machinery, leak detection, insulation survey, cleaning of heat exchange surfaces, verification of refrigerant charge, and operational testing to ensure the systems are capable of maintaining proper operating temperatures. All work shall be accomplished in accordance with OEM recommendations, EPA refrigerant handling

requirements, and marine industry best practicesThe start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year

Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.2.0

Requirements:2.1 System Inspection; The KTR shall inspect the reefer and freezer refrigeration systems including, but not limited to:• Compressors• Condensers• Evaporators• Expansion valves• Solenoid valves• Receivers• Refrigerant piping and fittings• Pressure switches and safety devices• Electrical controls and temperature controllers• Defrost heater elements and controlsThe KTR shall identify and document any deteriorated or non-functional components.2.2 Refrigerant Leak Survey: The KTR shall perform a refrigerant leak inspection of the entire system including compressors, piping, fittings, valves, and heat exchangers. Leak detection shall be performed using approved electronic or equivalent methods. Any suspected or confirmed leaks shall be documented in the Condition Found Report (CFR), and cost proposal to address any found issues shall be submitted.2.3 Insulation Survey: The KTR shall inspect insulation on all accessible refrigeration piping, evaporators, and associated components. Areas of damaged, deteriorated, or missing insulation shall be identified and documented in the CFR.2.4 Cleaning and Grooming: The KTR shall clean refrigeration system components as necessary including:• Condenser coils or plates• Evaporator coils• Drain pans and drain lines• Fan assemblies and air passagesCleaning methods shall be suitable for refrigeration equipment and shall not damage heat transfer surfaces.2.5 Compressor and System Checks:• Verify compressor oil levels and condition• Inspect electrical connections and motor operation• Verify compressor amperage draw• Inspect safety cutouts and pressure switches• Verify proper refrigerant charge using system pressures and temperatures• Inspect filter/driers and sight glasses2.6 Operational Testing: Following completion of the grooming, the KTR shall operate the refrigeration systems and verify proper system operation including system pressures, compressor operation, expansion device operation, and proper cycling of controls.2.7 Temperature VerificationSpace TemperatureReefer 34°F – 40°FFreezer -10°F to 0°F3.0 Documentation: The KTR shall provide a Condition Found Report (CFR) documenting work performed, system operating pressures and temperatures, compressor amperage readings, results of leak inspection, insulation deficiencies, and any recommended repairs (to include cost proposal). Documentation shall be submitted to the Port Engineer upon completion of the work.4.0 Acceptance: Work will be considered complete when all inspections and cleaning are complete, systems operate normally, required temperatures are achieved, and documentation is provided and accepted by the Port Engineer.5.0