Conference Room Upgrade for SVTC Facility

this RFI, AFLCMC/ES and AFLCMC/PZI, is seeking information from interested contractors for providing comprehensive maintenance, support, and modernization for a mission-critical Video Teleconferencing (VTC) and Audio/Visual (A/V) system. The system supports both classified (SIPR) and unclassified (NIPR) operations in a conference room environment. The

objective of this RFI is to solicit Letters of Interest (LOI) from potential contractors that can complete the following: Requirements The government is seeking a contractor to ensure the continuous and reliable operation of a single conference room A/V system. The

scope of work includes proactive maintenance, timely hardware upgrades, on-call support, and ensuring the system adheres to all relevant security and compliance standards, including DISA STIGs. Key areas of responsibility will include: System Maintenance: Performing semi-annual preventative maintenance and providing on-call remote and on-site support with a one-business-day response time for on-site requests. Hardware Modernization: Evaluating existing components and replacing/upgrading equipment as needed. This includes, but is not limited to, cameras, VTC CODECs, operator displays, and a rack-mounted UPS. System Integration: Installing, programming, and integrating new hardware, including a secure white noise system and enhanced SIPR Teams laptop connectivity. Compliance & Documentation: Ensuring all equipment is free of prohibited wireless technologies and delivering complete system documentation, including source code and signal flow diagrams. Interested parties should submit a Letter of Interest detailing how their organization would meet the

requirements listed above. Please provide a capabilities statement that outlines your company's experience and expertise in performing similar work, particularly within secure DoD or government facilities. Your response should highlight your ability to meet the on-site support

requirements and your familiarity with the specified compliance standards. Please provide a

point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties. A site visit will be held on Hanscom AFB on Tuesday