Dental Vacuum and Compressor System Installation at Warm Springs Service Unit

This is a combined for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number: 75H71326Q00026 Solicitation Type: Request for Quotation (RFQ)

Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies) Issue Date: April 06, 2026 Response Deadline: April 13, 2026, 10:00 AM Pacific Time This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order for the emergency procurement, delivery, removal, and installation of a dental vacuum and compressor system for the Dental Department at the Warm Springs Service Unit (WSSU), Warm Springs, Oregon. This requirement is urgent due to the failure of the existing compressor and vacuum systems, which has resulted in an immediate disruption to dental services and patient care, requiring expedited action to restore full clinical operations. Attachment No. 1 –

Pricing Schedule, (Supplies or Services and Prices/Costs) Attachment No. 2 – Wage Determination Attachment No. 3 – IHS Indian Economic Enterprise Form STATEMENT OF WORK Introduction: The Warm Springs Service Unit (WSSU) requires the emergency replacement, procurement, and installation of a new dental vacuum and compressor system to support its Dental Department, as the existing unit can no longer be used and has resulted in an immediate disruption to patient care. These systems are essential for routine dental procedures, providing necessary suction and compressed air to maintain a safe and functional clinical environment. This emergency action is necessary to restore services, minimize interruptions in dental care, protect patient safety, and ensure continued efficient and compliant clinic operations.

Background: The Warm Springs Service Unit (WSSU) requires the emergency replacement, procurement, and installation of a new dental vacuum and compressor system to support its Dental Department, as the existing units can no longer be used due to significant performance degradation and loss of reliability. The current equipment includes Hitachi air compressors (Model 105OU-9.5CGH / 1.5OU-9.5CGH) and Bison dental vacuum systems (Model 818E), both of which have failed and are no longer operational. These systems are essential for supporting dental equipment and maintaining proper clinical functionality during patient care. The current condition creates an immediate risk of operational failure, resulting in disruptions to services and reduced access to care. Continued reliance on the existing equipment is not sustainable and increases the likelihood of prolonged downtime. This emergency acquisition, which includes delivery, removal of existing equipment, installation, and operational verification of the new system, is necessary to restore dependable operations, protect patient safety, and prevent further disruption to clinical services. Scope: The contractor shall provide dental vacuum and compressor systems, including delivery, removal of existing equipment, installation, and operational verification. The contractor shall provide all labor, supervision, materials, equipment, tools, supplies, and transportation necessary to successfully deliver and install the systems. Installation shall include coordination with a vendor representative, certified electrician, and plumber to ensure proper setup and functionality of the equipment. The contractor shall: Remove and properly dispose of existing dental vacuum and compressor equipment at WSSU. Furnish and deliver new dental vacuum and compressor systems. Install all required interface control assemblies and ancillary components. Calibrate and test the systems to ensure proper suction and compressed air performance. Ensure all systems meet manufacturer specifications and performance standards. Provide on-site training for clinic staff on operation, basic troubleshooting, and maintenance. Provide warranty documentation and user manuals coverage and user manuals for all installed equipment. Coordinate all installations activities with Government personnel to minimize disruption to patient care. Specific Tasks or Specification. Dental Vacuum System (Brand Name or Equal) Units: AERAS 10-10-user capacity 230V,3HP or equal AERAS 12-12-user capacity, 230V, 3HP or equal Suction Performance: Maintain vacuum pressure within manufacturer specifications at full load Interface: Compatible with existing dental operatories and centralized vacuum piping systems. Operation: Continuous duty, oil-free technology suitable for clinical environments Integration: Compatible with interface control assemblies for automated operation Centralized vacuum pipping system Continuous duty Compressor System Type: Oil-free dental air compressor Air output: Continuous compressed air supply at required PSI and flow rate for multiple operatories. Air quality: Dry, oil-free, and suitable for clinical dental equipment Noise Level: Within manufacturer allowable operating limits Installation & Operational

Requirements Provide certified electricians and a licensed plumber for systems connections Removal and disposal of existing equipment in accordance with local regulations Install systems in accordance with manufacturer specifications and applicable electrical and plumbing codes Perform system startup, calibration, and operational testing Verify proper suction, airflow, and system functionality Ensuring integration with existing clinic infrastructure Shipping & Delivery Delivery: Semi-truck freight to designated clinic location Coordinate delivery with Government POC at least 72 hours in advance Ensure proper placement, connection, and secure installation of all components Healthcare Facility Installation Coordination & Infection Control: All work shall be coordinated to minimize disruption to patient care operations. The contractor shall comply with all Infection Control Risk Assessment (ICRA) procedures established by the facility, including: Use of dust containment measures during installation. Prevention contamination in patient care areas Use of barriers or containment methods as required Daily cleaning of work areas and removal of debris Compliance with facility PPE and infection control protocols Maintenance of safe and secure work areas at the end of each workday Security

Requirements. 6.1 Facility Access: All contractor personnel shall check in daily as visitors with front desk administration office. Contractor personnel shall comply with all facility access, identification, and security protocols. 6.2 Information Security: Any digital or electronic components associated with the systems shall be accessed only by authorized personnel. Contractor personnel shall comply with all facility IT and security policies. Use of identification credentials may be required. Other Pertinent Information or Special Considerations. a. Identification of Possible Follow-on Work. Routine maintenance and service contracts Replacement or upgrade of components System calibration or performance verification Optional expansion of equipment or additional units b. Identification of Potential Conflicts of Interest (COI). No known conflicts of interest are associated with this requirement c. Risk Control: The contractor shall coordinate with manufacturer support to ensure timely resolution of system issues. Pre-installation coordination and proper planning shall be conducted to minimize integration issues and operational downtime. d. Inspection and Acceptance Criteria. Inspection shall be conducted at the time of delivery and after installation by the