Clinician Scheduling System for VA Medical Center

(RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION 1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Businesses, including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (SDVOSB/VOSB), who are interested in submitting proposals for this procurement and who are capable of performing the work required for this procurement. 2. The suggested NAICS for this requirement is 561110 . 3. The Contractor shall deliver QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs that can meet the required Salient Characteristics (see attached Draft) to VA Medical Center located at 11201 Benton Street, Loma Linda, CA 92357-1000. 4. The required services shall be provided by the contractor along with all resources necessary to accomplish the

deliverables described in Statement of Work (SOW). See attached Draft SOW. 5. Interested and capable Contractors are encouraged to respond to this notice not later than Friday, May 22, 2026, at 4:30 PM Pacific Time (PT), by providing the following information via email only to [email protected].

• (a) Company name
• (b) Address
• (c)

Point of contact

• (d) Phone, fax, and email of
• (e) Contractor s Unique Entity ID (SAM) number
• (f) Type of small business, if applicable, (e.g. Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), 8(a), HUB-Zone, Woman Owned Small Business, Small Disadvantaged Business, or Small Business).
• (g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI. Responses are welcome to specify a different NAICS in which they could meet this requirement.
• (h) Statement indicating the brand name, model, and product description of the QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product referenced above that you intend to provide for this procurement.
• (i) Statement indicating the name of the company whose QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product you intend to provide, the country of origin for the QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product you intend to provide, and whether the company that manufactures that product is a small business under the size standard for the NAICS code identified under this RFI, or a different NAICS. Please elaborate whether the Buy American Statute and/or Trade agreement apply to the product that you intent to provide for this procurement.
• (j) Statement indicating whether you are an authorized distributor of the QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product that you intend to provide for this procurement or not. If you intend to provide a QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product manufactured by a company other than your own, please include an approval letter from the manufacturer accepting you as an authorized distributor and answer the following

questions: Does your firm exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519)? Is your firm primarily engaged in the retail or wholesale trade and normally sells the type of item you intend to provide? Does your firm take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? Will your firm supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to 13 CFR 121.406(b)(5)? If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? Notice: No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) good sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new equipment only. The vendor shall be an OEM, authorized dealer, authorized distributor, authorized reseller, verified by an authorization letter or other documents from the OEM. (k) Statement indicating if you have a current contract to provide the QGenda (OR EQUAL) Physician Scheduling System (FEDRAMP) B+4OYs product that you intend to provide for this procurement under either the General Services Administration (GSA) Federal Supply Schedule (FSS) or with the VA National Acquisition Center (NAC), National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP), or any other federal contract. If yes, provide the