Repair and Maintenance of Laboratory Equipment and Instruments

Veterans Health Administration Network Contracting (NCO

17) Lab Services Support (LSS) NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT Special Notice Epredia Excelsior Tissue Processors & Epredia HM525 Cryostat Preventive Maintenance and Repair Services South Texas Veterans Health Care System (STVHCS) Audie L. Murphy VA Hospital Histology Laboratory ADMINISTRATIVE DATA Notice Type: Special Notice Notice of Intent to Award Sole Source Contract Solicitation / RFQ Number: 36C25726Q0756 Posted Date: July 8, 2026 Response Deadline: July 18, 2026, 4:00 PM Central Time (CT) NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance Size Standard: $34.0 Million PSC Code: J066 Maintenance/Repair/Rebuild of Equipment: Industrial and Manufacturing Machinery

Place of Performance: Audie L. Murphy VA Hospital, Histology Laboratory Pathology & Laboratory Medicine Service, San Antonio, TX 78229 Set-Aside Status: No Set-Aside Applied (Sole Source)

Period of Performance: One (1) Base Year with Four (4) One-Year Option Periods (Base + 4 Option Years)

Contract Type: Firm-Fixed-Price (FFP) REGULATORY BASIS This notice is prepared and published in accordance with the Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) Part 5, "Publicizing Contract Actions," specifically RFO FAR 5.1 "Pre-Solicitation Notice," as implemented by GSA Class Deviation RFO-2025-05. The statutory authority for this sole source procurement is 41 U.S.C. § 3304(a)(1), as set forth in RFO FAR 6.103-1(b), "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements." This action is also consistent with FAR 5.207(c)(15) and FAR 5.207(c)(16)(ii), and FAR 6.302-1(d). NOTICE OF INTENT The Department of Veterans Affairs (VA), Network Contracting (NCO 17), Lab Services Support (LSS), intends to award a Firm-Fixed-Price (FFP), sole source contract to: Richard-Allan Scientific, LLC (Epredia) (Hereinafter referred to as "the Contractor" or "Richard-Allan Scientific / Epredia") for the provision of preventive maintenance and repair services for (2) Epredia Excelsior Tissue Processors and (1) Epredia HM525 Cryostat located in the Histology Laboratory of the Pathology & Laboratory Medicine Service at the South Texas Veterans Health Care System (STVHCS), Audie L. Murphy VA Hospital, San Antonio, Texas. A solicitation will NOT be posted as a result of this notice. DESCRIPTION OF REQUIREMENT The South Texas Veterans Health Care System (STVHCS) requires continued preventive maintenance and repair services for the following proprietary laboratory instrumentation currently installed and in operation in the Histology Laboratory of the Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital: (2) Richard-Allan Scientific, LLC. Epredia Excelsior Tissue Processors S/N: ET55941709 and S/N: 3ET56691710 (1) Richard-Allan Scientific, LLC. Epredia HM525 Cryostat S/N: CNX05692307EP The Contractor service program shall include, at a minimum, the following: Onsite repair services performed by Certified Richard-Allan Scientific, LLC. (Epredia) Field Service Engineers (FSE); All replacement parts, labor, travel, and expenses for unscheduled repair visits; One (1) yearly scheduled Preventive Maintenance (PM) onsite visit; All applicable instrument shipping charges; 24/7 Toll-Free Hotline with same-day response capability; Emergency repair response within twenty-four (24) hours from time of request; Same-day repair when both instruments are simultaneously non-operational; All repairs will occur during normal working hours, 8:00 AM to 5:00 PM, Monday through Friday. All services provided shall be in compliance with the American Association of Blood Banks (AABB) and College of American Pathologists (CAP) accreditation policies, and all applicable Federal, State, and local laws required by the Veterans Healthcare System and VHA Directive 1106. SOLE SOURCE JUSTIFICATION Due to the proprietary nature of the Epredia Excelsior Tissue Processors and the Epredia HM525 Cryostat, it is essential that only Certified Richard-Allan Scientific, LLC. (Epredia) Field Service Engineers (FSEs) perform maintenance and repair services on this instrumentation. Richard-Allan Scientific, LLC. (Epredia) is the Original Equipment Manufacturer (OEM) and is the sole authorized source for certified maintenance, replacement parts, and technical support for these instruments. The use of unauthorized third-party service providers would void applicable warranties, could damage the instrumentation, and would compromise the STVHCS's compliance with AABB and CAP accreditation